Planning Board
June 7, 2011
Approved July 5, 2011
Members Present: Tom Vannatta, Chair; Ron Williams, Vice-Chair; Bill Weiler, Bruce Healey, Travis Dezotell, Russell Smith, Members; Deane Geddes, Alternate; Rachel Ruppel, Advisor.
Mr. Vannatta called the meeting to order at 7:09 p.m.
CASE: Continuance: Case: 2011-007: Conceptual- David Long- Captain’s 1st Choice. 938-2355. Map/Lot 043-797-526. Wants to serve ice cream.
Mr. Vannatta noted that Ms. Ruppel researched the case file for Captain’s 1st Choice, per the Board’s instructions from the last meeting, and her findings were distributed to the Board.
Mr. Long presented to the Board and reviewed his plans as presented in the May 17, 2011 meeting. He said Captain’s 1st Choice is currently a retail gift shop and he wants to offer ice cream for sale. He said his shop currently has a kitchen and he will use this area to serve soft and hard ice cream to customers through a dedicated window. He also said he wants to make jellies and pickles in the kitchen.
He said he also wants to install a greenhouse on the property, per the 2007 site plan. Mr. Vannatta referred to the November 20, 2007 Notice of Decision which does not include approval for office space or a restaurant.
Mr. Geddes asked if the porch was added and a roof extended in 2007. Mr. Long said yes. He added that there is also a site plan dated 1997.
There was discussion regarding the site plan and meeting minutes of November 20, 2007 and the Notice of Decision regarding same. Discussion included the use of the building as a function hall and whether limited food service was considered part of the use definition of a function hall.
Mr. Vannatta said historically, the property has been used as a function hall with a limited form of food service that does not include a place to sit down and therefore is not considered a restaurant. Mr. Weiler said serving ice cream could fit into the same category.
Mr. Long discussed the existing parking availability and the parking situation after the installation of a greenhouse. Also, he said he wants to have a vegetable stand set up in front of the greenhouse.
Mr. Williams asked how much road frontage is on the property. Mr. Long said there is 240 to 250 feet across the front of the property.
Mr. Weiler suggested that Mr. Long file an amended site plan showing the greenhouse, parking and the location of all the buildings on the site. The amended site plan would be subject to Board approval.
Ms. Ruppel asked if the Board would require Mr. Long to project every possible eventuality for the property use. Mr. Weiler said serving ice cream would be all right without an amended site plan.
Mr. Williams asked if a statement indicating that should be submitted to the state for approval. The board concurred that approval from the Code Enforcement Officer would be sufficient.
Mr. Vannatta suggested that Mr. Long update the existing plan and provide an executive summary describing what he intends to do for submission to the Code Enforcement Officer and the case file. The Board agreed.
ADMINISTRATIVE BUSINESS
Minutes
The Board reviewed the minutes of May 3, 2011 and made corrections. Mr. Weiler made a motion to approve the minutes as corrected. Mr. Healey seconded the motion. All in favor.
Capital Improvements Program (CIP) 2012-2017
Mr. Vannatta reviewed the list of committee members to date and the meeting schedule (July – September). Ms. Ruppel distributed the schedule process for updating the CIP.
Proposed Zoning Amendments
The board discussed the definitions for Cottage Industry and Bed & Breakfast. There was extensive discussion regarding the differences between a Bed & Breakfast and an Inn. The Board decided to define a Bed & Breakfast as follows: “Overnight accommodations and a morning meal in a dwelling unit provided to transients for compensation.”
The Board further decided to remove the term “and bed and breakfast” from the definition of Cottage Industry (Paragraph 2.33).
The board asked Ms. Ruppel to research the industry definitions for Inns.
There was discussion regarding the proposed Paragraph 4.10.5 “Accessory apartments shall not be used for a Cottage Industry.”
Site Plan Application Review Procedures
There was discussion regarding what constitutes unnecessary hardship.
There was further discussion concerning waivers, specifically in terms of consistency of application.
Mr. Vannatta discussed the existing site plan application review process and recommended that the Board consider surfacing specific agenda items for discussion when complex site plan applications are presented. The Board concurred.
ADDITIONAL BUSINESS
Mr. Vannatta reminded the board of the upcoming OEP Spring Conference on June 11, 2011.
Mr. Dezotell made a motion to adjourn. Mr. Smith seconded the motion. All in favor.
Meeting adjourned at 9:05 p.m.
Respectfully submitted,
Meg Whittemore
Recording Secretary
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